Privacy Policy

Introduction 

Welcome to the Quickline Couriers Limited’s privacy policy.  

Quickline Couriers Limited respects your privacy and is committed to protecting your personal data. This privacy  policy will inform you as to how we look after your personal data when you visit our website (regardless of  where you visit it from) and tell you about your privacy rights and how the law protects you.  

  1. Important information and who we are 

Purpose of this privacy policy 

This privacy policy aims to give you information on how Quickline Couriers Limited collects and processes your  personal data through your use of this website, including any data you may provide through this website when  you use our service.  

This website is not intended for children and we do not knowingly collect data relating to children. 

It is important that you read this privacy policy together with any other privacy policy or fair processing policy  we may provide on specific occasions when we are collecting or processing personal data about you so that you  

It is important that you read this privacy policy together with any other privacy policy or fair processing policy  we may provide on specific occasions when we are collecting or processing personal data about you so that you 

are fully aware of how and why we are using your data. This privacy policy supplements other notices and  privacy policies and is not intended to override them. 

Controller 

Quickline Couriers Limited is the controller and responsible for your personal data (collectively referred to as  “Quickline”, “we”, “us” or “our” in this privacy policy). 

We have appointed a data protection officer (DPO) who is responsible for overseeing questions in relation to  this privacy policy. If you have any questions about this privacy policy, including any requests to exercise your  legal rights, please contact the DPO using the details set out below.  

Contact details 

If you have any questions about this privacy policy or our privacy practices, please contact our DPO in the  following ways: 

Full name of legal entity: Quickline Couriers Limited 

Email address: Stephen.doran@quicklinecouriers.co.uk 

Postal address: Business First Block A, 25 Goodlass Road, Liverpool, L24 9HJ 

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK  regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with  your concerns before you approach the ICO so please contact us in the first instance. 

Changes to the privacy policy and your duty to inform us of changes 

We keep our privacy policy under regular review.  

It is important that the personal data we hold about you is accurate and current. Please keep us informed if  your personal data changes during your relationship with us. 

Third-party links 

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or  enabling those connections may allow third parties to collect or share data about you. We do not control these  third-party websites and are not responsible for their privacy statements. When you leave our website, we  encourage you to read the privacy policy of every website you visit. 

  1. The data we collect about you 

Personal data, or personal information, means any information about an individual from which that person can  be identified. It does not include data where the identity has been removed (anonymous data). 

We may collect, use, store and transfer different kinds of personal data about you which we have grouped  together as follows: 

  • Identity Data includes first name, maiden name, last name, username or similar identifier, marital status,  title, date of birth and gender. 
  • Contact Data includes billing address, delivery address, email address and telephone numbers. Financial Data includes bank account and payment card details. 
  • Transaction Data includes details about payments to and from you and other details of products and  services you have purchased from us. 
  • Technical Data includes internet protocol (IP) address, your login data, browser type and version, time  zone setting and location, browser plug-in types and versions, operating system and platform, and other  technology on the devices you use to access this website.  
  • Profile Data includes your username and password, purchases or orders made by you, your interests,  preferences, feedback and survey responses.  
  • Usage Data includes information about how you use our website, products and services.  
  • Marketing and Communications Data includes your preferences in receiving marketing from us and our  third parties and your communication preferences. 

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose.  Aggregated Data could be derived from your personal data but is not considered personal data in law as this  data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to  calculate the percentage of users accessing a specific website feature. However, if we combine or connect  Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined  data as personal data which will be used in accordance with this privacy policy. 

We do not collect any Special Categories of Personal Data about you (this includes details about your race  or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information  about criminal convictions and offences. 

If you fail to provide personal data 

Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail  to provide that data when requested, we may not be able to perform the contract we have or are trying to enter  into with you (for example, to provide you with goods or services). In this case, we may have to cancel a  product or service you have with us but we will notify you if this is the case at the time.  

  1. How is your personal data collected? 

We use different methods to collect data from and about you including through: 

  • Direct interactions. You may give us your Identity, Contact and Financial Data by filling in forms or by  corresponding with us by post, phone, email or otherwise. This includes personal data you provide when  you: 
  • apply for products or services; 
  • create an account on our website; 
  • subscribe to our service or publications;  
  • request marketing to be sent to you; 
  • enter a competition, promotion or survey; or 
  • give us feedback or contact us.  
  • Automated technologies or interactions. As you interact with our website, we will automatically collect  Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using  cookies, server logs and other similar technologies. We may also receive Technical Data about you if you  visit other websites employing our cookies. Please see our cookie policy for further details. 
  • Third parties or publicly available sources. We will receive personal data about you from various third  parties and public sources as set out below:  
  • Technical Data from the following parties: 

o analytics providers such as Google based outside the UK;  

o advertising networks; and 

o search information providers. 

  • Contact, Financial and Transaction Data from providers of technical, payment and delivery services. Identity and Contact Data from data brokers or aggregators. 
  • Identity and Contact Data from publicly available sources such as Companies House and the Electoral  Register based inside the UK. 
  1. How we use your personal data 

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data  in the following circumstances: 

  • Where we need to perform the contract we are about to enter into or have entered into with you.
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and  fundamental rights do not override those interests. 
  • Where we need to comply with a legal obligation. 

See Glossary to find out more about the types of lawful basis that we will rely on to process your personal data. 

Generally, we do not rely on consent as a legal basis for processing your personal data although we will get  your consent before sending third party direct marketing communications to you via email or text message.  You have the right to withdraw consent to marketing at any time by contacting us. 

  1. Purposes for which we will use your personal data 

We have set out below, in a table format, a description of all the ways we plan to use your personal data, and  which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where  appropriate. 

Note that we may process your personal data for more than one lawful ground depending on the specific purpose  for which we are using your data. Please contact us if you need details about the specific legal ground we are  relying on to process your personal data where more than one ground has been set out in the table below. 

Purpose/Activity 

Type of data 

Lawful basis for  processing including basis  of legitimate interest

To register you as a new  customer

(a) Identity  

(b) Contact

Performance of a contract  with you

To process and deliver your  order including: 

(a) Manage payments, fees  and charges 

(b) Collect and recover  money owed to us

(a) Identity  

(b) Contact  

(c) Financial  

(d) Transaction  

(e) Marketing and  Communications

(a) Performance of a contract  with you  

(b) Necessary for our  legitimate interests (to  recover debts due to us)

To manage our relationship  with you which will include: 

(a) Notifying you about  changes to our terms or  privacy policy 

(b) Asking you to leave a  review or take a survey

(a) Identity  

(b) Contact  

(c) Profile  

(d) Marketing and  Communications

(a) Performance of a contract  with you  

(b) Necessary to comply with  a legal obligation 

(c) Necessary for our  legitimate interests (to keep  our records updated and to  study how customers use our  products/services)

To enable you to partake in a  prize draw, competition or  complete a survey

(a) Identity  

(b) Contact 

(a) Performance of a contract  with you 

 

(c) Profile  

(d) Usage  

(e) Marketing and  Communications

(b) Necessary for our  legitimate interests (to study  how customers use our  products/services, to develop  them and grow our business)

To administer and protect our  business and this website  (including troubleshooting,  data analysis, testing, system  maintenance, support,  reporting and hosting of data) 

(a) Identity 

(b) Contact 

(c) Technical

(a) Necessary for our  legitimate interests (for  running our business,  provision of administration  and IT services, network  security, to prevent fraud and  in the context of a business  reorganisation or group  restructuring exercise) 

(b) Necessary to comply with  a legal obligation

To deliver relevant website  content and advertisements  to you and measure or  understand the effectiveness 

of the advertising we serve to  you

(a) Identity  

(b) Contact  

(c) Profile  

(d) Usage  

(e) Marketing and  Communications  

(f) Technical 

Necessary for our legitimate  interests (to study how  customers use our products/services, to develop  them, to grow our business  and to inform our marketing  strategy)

To use data analytics to  improve our website,  products/services,  

marketing, customer  relationships and experiences

(a) Technical  

(b) Usage 

Necessary for our legitimate  interests (to define types of  customers for our products  and services, to keep our  website updated and  relevant, to develop our  business and to inform our  marketing strategy)

To make suggestions and  recommendations to you  about goods or services that  may be of interest to you

(a) Identity  

(b) Contact  

(c) Technical  

(d) Usage  

(e) Profile  

(f) Marketing and  Communications

Necessary for our legitimate  interests (to develop our  products/services and grow  our business)

 

  1. Marketing  

We strive to provide you with choices regarding certain personal data uses, particularly around marketing and  advertising. We have established the following personal data control mechanisms: 

Promotional offers from us  

We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may  want or need, or what may be of interest to you. This is how we decide which products, services and offers may  be relevant for you (we call this marketing).  

You will receive marketing communications from us if you have requested information from us or purchased  services from us and you have not opted out of receiving that marketing. 

Third-party marketing  

We will get your express opt-in consent before we share your personal data with any third party for marketing  purposes.  

  1. Opting out 

You can ask us or third parties to stop sending you marketing messages at any time by contacting us at any  time.  

Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us  as a result of a product/service purchase, warranty registration, product/service experience or other  transactions. 

  1. Cookies 

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access  cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible  or not function properly. For more information about the cookies we use, please see Cookie policy for more  information.  

  1. Change of purpose  

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider  that we need to use it for another reason and that reason is compatible with the original purpose. If you wish  to get an explanation as to how the processing for the new purpose is compatible with the original purpose,  please contact us.  

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal  basis which allows us to do so. 

Please note that we may process your personal data without your knowledge or consent, in compliance with  the above rules, where this is required or permitted by law. 

  1. Disclosures of your personal data 

We may share your personal data with the parties set out below for the purposes set out in the table above. Internal Third Parties. 

  • External Third Parties. 
  • Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets.  Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our  business, then the new owners may use your personal data in the same way as set out in this privacy policy.  

We require all third parties to respect the security of your personal data and to treat it in accordance with the  law. We do not allow our third-party service providers to use your personal data for their own purposes and  only permit them to process your personal data for specified purposes and in accordance with our instructions. 

  1. International transfers 

We may share your personal data with companies outside of the UK. This will involve transferring your data  outside the UK. 

Many of our external third parties are based outside the UK so their processing of your personal data will involve  a transfer of data outside the UK. 

Whenever we transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to  it by ensuring at least one of the following safeguards is implemented  

  • We will only transfer your personal data to countries that have been deemed to provide an adequate level  of protection for personal data. 
  • Where we use certain service providers, we may use specific contracts approved for use in the UK which  give personal data the same protection it has in the UK.  

Please contact us if you want further information on the specific mechanism used by us when transferring your  personal data out of the UK.  

  1. Data security 

We have put in place appropriate security measures to prevent your personal data from being accidentally lost,  used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal  data to those employees, agents, contractors and other third parties who have a business need to know. They  will only process your personal data on our instructions and they are subject to a duty of confidentiality.  

We have put in place procedures to deal with any suspected personal data breach and will notify you and any  applicable regulator of a breach where we are legally required to do so. 

  1. Data retention 

How long will you use my personal data for? 

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it  for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements.  We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe  there is a prospect of litigation in respect to our relationship with you 

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity  of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the  purposes for which we process your personal data and whether we can achieve those purposes through other  means, and the applicable legal, regulatory, tax, accounting or other requirements.

 

By law we have to keep basic information about our customers (including Contact, Identity, Financial and  Transaction Data) for six years after they cease being customers for tax purposes. 

In some circumstances you can ask us to delete your data see below for further information. 

In some circumstances we will anonymise your personal data (so that it can no longer be associated with you)  for research or statistical purposes, in which case we may use this information indefinitely without further notice  to you.  

  1. Your legal rights 

Under certain circumstances, you have rights under data protection laws in relation to your personal data. We  set these out below.  

If you wish to exercise any of the rights set out above, please contact us.  

No fee usually required 

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However,  we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we  could refuse to comply with your request in these circumstances. 

What we may need from you 

We may need to request specific information from you to help us confirm your identity and ensure your right  to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that  personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you  for further information in relation to your request to speed up our response. 

Time limit to respond 

We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month  if your request is particularly complex or you have made a number of requests. In this case, we will notify you  and keep you updated.  

  1. Glossary 

LAWFUL BASIS 

Legitimate Interest means the interest of our business in conducting and managing our business to enable  us to give you the best service/product and the best and most secure experience. We make sure we consider  and balance any potential impact on you (both positive and negative) and your rights before we process your  personal data for our legitimate interests. We do not use your personal data for activities where our interests  are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to  by law). You can obtain further information about how we assess our legitimate interests against any potential  impact on you in respect of specific activities by contacting us.

Performance of Contract means processing your data where it is necessary for the performance of a contract  to which you are a party or to take steps at your request before entering into such a contract. 

Comply with a legal obligation means processing your personal data where it is necessary for compliance  with a legal obligation that we are subject to. 

THIRD PARTIES 

Internal Third Parties 

Other companies in the Quickline Couriers Limited’s group acting as joint controllers or processors and who are  based in the UK and provide IT and system administration services and undertake leadership reporting. 

External Third Parties 

  • Service providers acting as processors based UK who provide IT and system administration services. 
  • Professional advisers acting as processors or joint controllers including lawyers, bankers, auditors and insurers  based in UK who provide consultancy, banking, legal, insurance and accounting services. 
  • HM Revenue & Customs, regulators and other authorities acting as processors or joint controllers based in the  United Kingdom who require reporting of processing activities in certain circumstances. 

YOUR LEGAL RIGHTS 

You have the right to: 

Request access to your personal data (commonly known as a “data subject access request”). This enables  you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it. 

Request correction of the personal data that we hold about you. This enables you to have any incomplete or  inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you  provide to us. 

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where  there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove  your personal data where you have successfully exercised your right to object to processing (see below), where  we may have processed your information unlawfully or where we are required to erase your personal data to  comply with local law. Note, however, that we may not always be able to comply with your request of erasure  for specific legal reasons which will be notified to you, if applicable, at the time of your request.  

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third  party) and there is something about your particular situation which makes you want to object to processing on  this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object  where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate  that we have compelling legitimate grounds to process your information which override your rights and  freedoms. 

Request restriction of processing of your personal data. This enables you to ask us to suspend the  processing of your personal data in the following scenarios:  

  • If you want us to establish the data’s accuracy.
  • Where our use of the data is unlawful but you do not want us to erase it. 
  • Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or  defend legal claims.  
  • You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds  to use it.  

Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party  you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this  right only applies to automated information which you initially provided consent for us to use or where we used  the information to perform a contract with you.  

Withdraw consent at any time where we are relying on consent to process your personal data. However,  this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you  withdraw your consent, we may not be able to provide certain products or services to you. We will advise you  if this is the case at the time you withdraw your consent.

Quickline Couriers Limited     |     Registered in England and Wales 10049343     |     VAT Registered GB 236910311